ITTC2027 General Terms and Conditions of Participation
31st International Towing Tank Conference
Ghent, Belgium | 12–17 September 2027 | Version 7 October 2026
These terms and conditions apply to participants and accompanying partners. Eigen Vermogen Flanders Hydraulics (EVFH), Berchemlei 115, 2140 Antwerp, Belgium, BE0873.746.603, organises the conference.
Sylvester Events (0538.968.424), hereinafter referred to as Sylvester, handles registration, payment collection and invoicing as the appointed conference agency. By registering, you accept these terms and conditions.
Registration and payment
The selected package and its price are communicated at registration. The registration fee must be paid in full immediately upon registration. Once we have received your payment, you will receive confirmation by email.
Cancellation or substitution
To cancel your registration, email the registration secretariat specified in section 8. The date on which your cancellation is received, based on local Belgian time, determines the refund of the registration fee for the cancelled registration:
| Cancellation received | Refund |
|---|---|
| Up to and including 15 June 2027 | 90% refunded; 10% non-refundable (cancellation fee) |
| 16 June to 12 August 2027 inclusive | 40% refunded; 60% non-refundable (cancellation fee) |
| From 13 August 2027 | No refund; 100% cancellation fee |
No additional administration fees will be charged. If you cancel after registering, the cancellation fees stated above will apply. No refund will be given for non-attendance, late arrival, early departure or voluntarily skipping parts of the programme. Please notify us if you will not be attending to help reduce food waste, even if you are no longer entitled to a refund.
Up to and including 5 September 2027, you may nominate a substitute by email free of charge, provided that the substitute meets the participation requirements and falls within the same fee category.
Changes to or cancellation of the conference
EVFH may make necessary and reasonable changes to the programme. Changes that do not substantially alter the nature of the booked package do not entitle you to a refund. Significant changes will be communicated as soon as possible.
If EVFH cancels the entire conference, the registration fee paid will be refunded in full. If the conference is postponed or there is a substantial change to the dates or the nature of the booked package, you may choose between accepting the change(s) and receiving a full refund of the registration fee.
Personal expenses and liability
You are responsible for arranging your own travel, accommodation and required travel documents, including visas. If you are unable to attend the conference due to personal circumstances, illness or visa issues, the cancellation and refund conditions set out in section 2 apply. Appropriate travel and cancellation insurance is recommended.
Under no circumstances will EVFH or Sylvester reimburse travel, accommodation or visa costs incurred with third parties.
The liability of EVFH and Sylvester is limited to the amount of the registration fee.
EVFH and Sylvester are not responsible for the loss or theft of belongings during the conference. Nor are they liable for indirect, incidental or consequential loss arising from direct damage, including loss of data, profits, contracts or opportunities.
EVFH and Sylvester cannot limit or exclude their liability for (1) death or personal injury resulting from their own breach of obligations or that of their employees or subcontractors, or (2) liability that cannot be limited or excluded by law, such as liability for their own intentional misconduct.
Privacy
Photographs and video recordings
EVFH will take photographs and make video recordings during this conference. These images will be used for reporting and communication about the conference.
They may also be used in connection with the activities of EVFH, Flanders Hydraulics, the Flemish Government and the partner institutions Ghent University and KU Leuven in these organisations’ online and offline communications, including websites, social media, newsletters and annual reports.
The images will not be used for commercial purposes. They will be retained for a maximum of five years and then deleted.
If you do not wish to appear in photographs or video recordings, you can indicate this when registering.
Participant list
To facilitate networking and professional contacts between conference participants, EVFH publishes a participant list in the proceedings made available to all participants. This list contains only your name, the organisation you represent and the country in which that organisation is based.
Data processing
EVFH is the data controller and Sylvester is the data processor, within the meaning of the General Data Protection Regulation, for the personal data you provide in connection with your registration and participation in the conference. When registering, you will be asked to give your explicit consent to the processing of your personal data, including dietary and allergy requirements, after reading the privacy statement .Your data will be processed in accordance with the General Data Protection Regulation.
Intellectual property rights
All intellectual property rights relating to the information shared at or associated with the conference belong to EVFH or its external suppliers.
You may use the content solely for your own personal use, and not for resale, distribution or other commercial purposes. Presentations and other information published on the ITTC website may be used in accordance with the licence terms stated there.
Contact and applicable law
For questions, cancellations and complaints, please contact the ITTC2027 registration secretariat. Belgian law applies. Disputes shall be subject to the exclusive jurisdiction of the competent courts in Antwerp.
